Position
title: Administrative and Finance Assistant - Nigeria Field Office
Grade:
NA
Position
N°: NA
Reference:
NA
Publication
date: 13/07/2011
Closing
date: 01/08/2011
Objectives
Under
the supervision of the Resident Representative, and working in consultation
with Division Managers in the Financial Control Directorate (FFCO) and the
General Services and Procurement Directorate (CGSP) in Tunis, the incumbent
will supervise the staff and functions of administrative and client support
team which is responsible for providing support to the operational staff and
coordinating the functions of the front office. S/he will generally support the
RR and will be part of the management team in the ADB country office in
Nigeria.
Duties
and responsibilities
Overall
responsibility for maintaining the accounting books and records of the Nigeria
Country Office; prepare documents to monitor the use of the Office’s resources
and budget schedules – missions, short term contracts, temporary staff;
Supervises
the work of all supporting staff and contract service providers, and ensuring
that all contracts are performed accordingly;
Manages
and maintains the physical assets of the Nigeria Country Office;
Supervises
inventories of the office supplies, and manages requisitions from Headquarters
and local procurement, as the case may be;
Managers
official correspondence of the RR and Country/Sector Staff
Manages
meetings of the Office
Establishes
and maintains a filling system for important records arising from activities of
the Nigeria Country Office;
Oversees
and manages the documentation room of the Office;
Prepare
the Country Office budget and report on its implementation (AA); and
Carries
out any other function of administrative or similar nature as may be assigned
by the RR.
Selection
Criteria
Including
desirable skills, knowledge and experience
At
least a bachelor’s degree in business administration, accounting, and/or
finance; and experience in administrative and financial accounting as well as
the full range of office support work, with a high level of sustained
performance;
At
least five years of relevant work experience; experience in a similar
multilateral organization will be considered an advantage;
Thorough
knowledge and use of all relevant computer software and the ability to help
organize data and information retrieval systems;
Strong
interpersonal and verbal communication skills;
Proven
ability to work in effectively in a team-oriented, multi-cultural environment
and to function effectively as a member of various groups;
Competence
in the use of Bank standard software (Word, Excel, Access, MS Projects and
PowerPoint);
Strong
written and verbal communication skills in English, with knowledge of French an
advantage.
To
apply for this position, you need to be national of one of AfDB member
countries.
Only
applicants who fully meet the Bank's requirements and are being considered for
interview will be contacted. Applicants will only be considered if they submit
an online application, and attach a comprehensive Curriculum Vitae (CV). The
AfDB President reserves the right to appoint a candidate at a lower level. The
African Development Bank is an equal opportunities employer and female
candidates are strongly encouraged to apply: www.afdb.org/jobs
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