Position
title: Administrative and Finance Officer - Nigeria Field Office
Grade:
NA
Position
N°: NA
Reference:
NA
Publication
date: 13/07/2011
Closing
date: 01/08/2011
Objectives NA
Duties
and responsibilities
Budget
preparation and implementation: Draw up administrative budget of the Field
Office following the schedule set by the Budget Department; Contribute to the
preparation of centralized budgets at headquarters to take into account the
particular investment needs of the Field Office; Monitor expenditure in
accordance with the Bank’s internal control rules and procedures; Report
periodically on the status of the budget implementation and propose possible
revisions.
Financial
management and reporting: Establish procedures and controls to improve
efficiency of service and identify cost savings and promote efficient use of
Bank resources; Provide guidance on accounting treatment and financial transactions
with respect to NGFO; Advise management on methods to improve control
environment in the Field Office; Check and approve the accounting entries in
SAP; Review monthly financial report, timely preparation and verification of
reports, statements and schedules for auditing of the Field Office
activities.
Human
Resources Management: Submit reports on personnel management; Manage office
staff benefits in accordance with the Human Resources policy and instructions
in force; Assist the Resident Representative with consultant recruitment and
staffing issues.
General
Administration & Procurement: Oversee institutional procurement of goods
and services and management of property and equipment; Supervise procurement of
goods and services in keeping with the Bank’s rules and procedures; Prepare and
monitor service providers’ contracts; Ascertain sound stock keeping for office
supplies and inventory of Bank property and equipment; Control the processing
of mission expenditure advances and balances; Ensure the quality of Bank
facilities in NGFO, including workspaces according to Bank standards, property
and equipment as well as service provision relating to the upkeep, maintenance
and security of facilities; Inform and discuss with counterparts at
Headquarters the administrative problems affecting NGFO in order to find
appropriate solutions thereto; Facilitate the obtainment of administrative
documents necessary for the proper functioning of the office and staff from the
relevant authorities; Organize, supervise and monitor the activities of
administrative staff and ensure appropriate training for the latter in order to
obtain quality services.
Undertake
any other official duties that may be assigned by the Resident Representative.
The Administrative and Finance Officer will ensure monthly monitoring of
finance and administrative activities of the Country Office; Prepare a
quarterly report for the respective managers highlighting issues that require
their attention; Ensure that proper administrative and logistic controls are
implemented; Ensure that proper control mechanism, segregation of duties are in
place and that Bank procedures are fully implemented.
Selection
Criteria
Including
desirable skills, knowledge and experience
At
least a Master’s degree in Accountancy, Finance or Administration. Membership
to an internationally recognized professional accounting body (CA, CPA, ACCA or
Expert Comptable) would be an advantage.
A
minimum of five (5) years of relevant experience including 3 years of
experience in an accounting firm or in an international/multinational financial
organization, plus 2 years in a public or private sector organization.
Capacity
to work effectively in a team.
Ability
to communicate orally and in writing, in English or French.
Competency
in the use of Microsoft Office applications such as Word, Excel, and
PowerPoint.
Knowledge
of SAP S/R would be an advantage.
Document
download
Only
applicants who fully meet the Bank's requirements and are being considered for
interview will be contacted. Applicants will only be considered if they submit
an online application, and attach a comprehensive Curriculum Vitae (CV). The
AfDB President reserves the right to appoint a candidate at a lower level. The
African Development Bank is an equal opportunities employer and female
candidates are strongly encouraged to apply: www.afdb.org/jobs
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