Job reference n°: NGA0633
Sector: Oil&Gas, Energy, Mining &
Utilities - Nigeria - Western Africa
Function: Administration / Support /
Secretarial
Adexen Recruitment Agency is looking for a
Senior Management Secretary for an international Oil & Gas company involved
in multiple projects within Nigeria and outside the country both offshore and
onshore.
Job description
The ideal candidate will be responsible
for:
A wide range of administrative and
executive support related task.
Supervises other administrative/secretarial
staffs as required.
Lead others who provide administrative
support.
Understanding and providing support to the
management team HSEQ and emergency response responsibility.
The Senior Management Secretary reports to
the Senior Management Personnel & functionally to the Managing director/VP
Nigeria
The position is based in Lagos.
Responsibilities
Interprets company policies, anticipates
and prepares materials needed by the management team for conferences,
correspondence, appointments, meetings, telephone calls e.t.c and informs
management on matters to be considered.
Composes and signs and releases a variety
of correspondence and communications on behalf of the management team.
Answers phones and directs all incoming
calls to appropriate party promptly and efficiently.
Assist in recording of Management Site
Visits, Lessons Learnt, Site Sponsor and activities.
Reviews and summarises miscellaneous
reports and documents; preparing background documents and outgoing mail as
necessary.
Communicates and handles incoming and
outgoing electronic communications on behalf of the team.
Organises and maintains confidential
information.
Manage inboxes and calendars as necessary.
Will be required to research and prepare
reports, brief and meeting notes.
Operates autonomously and keeps the
management teams operations functioning efficiently and even during travel
periods.
Interacts with both internal and external
executives and assistants, as well as consultants, to coordinate a variety of
complex executive meetings.
Will act on behalf of the management team
as specifically delegated while complying with company authority matrix
Responsible for interacting with management
team, between country & territory org as well as Executive management
Qualifications et experience
University degree in Business or social
course or HND in Secretarial studies.
A Masters degree will be an added
advantage.
Minimum of 5yrs experience on a similar
role.
Excellent dairy management skills,
including the co ordination of meetings and teleconferences.
Experience in scheduling travel
arrangements for management.
Strong knowledge of proprietary MS Office
software, including Word, Excel, PowerPoint and Outlook.
Capacity to adapt quickly to changing
situations.
Good communications and organisational
skills.
Ability to work under practically no
direction or supervision.
Strong decision ability and interaction
with senior staff at all levels
Must be detailed with a high level of
professionalism and confidentiality
Must be resourceful, proactive, flexible
and efficient.
What is on offer
Attractive
package
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