Post Title: Programme Assistant, GS 5
Vacancy Number: VN-NGR-07-2011
Contract Type: Fixed Term
Duration: Up to 31 December 2012
Location: Abuja
Deadline for application: 04 August 2011
UNICEF Nigeria seeks the services of a
Programme Assistant who will under the close supervision and technical guidance
of the WASH Specialist; carry out support functions pertaining to programme
activities of the Water, Sanitation and Hygiene (WASH) section, Abuja.
The successful candidate will be expected
to carry out the following duties:
1. Arrange for review, recording and
administrative processing of government requests for assistance in ProMs and
follow-up of process. Track and ensure timely processing and retirement of
Direct Cash Transfers to partners, verify accuracy of computation, authenticity
and completeness of documents and that they meet the acceptable accounting
standards. Liaise with finance section and counterparts to resolve bottlenecks.
Perform ProMs operations such as drafting Cash Requisitions, Payment Requests,
Travel Authorisations and Supply Requisitions.
2. Maintain, log, file and update records
in prescribed format for subsequent use. Monitor programme supplies; assist in
reviewing a variety of records. Prepare periodic reports required for programme
management and monitoring.
3. Process and examine information and data
in accordance with instructions received, making necessary abstracts,
computations.
4. Maintain and keep current registers and
control plans on the status of projects at the formulation, implementation and
operational stages. Prepare background material, working papers and tables for
briefing and review sessions
5. Collect, register and maintain
information on programme activities by reviewing reports & contribute to
the preparation of status, progress and other variety of records.
6. Summarize information reflecting current
obligations and future programme and/or budgetary implications. Participate in
the preparation/dissemination of Annual Work Plans and office work-plan,
quarterly work-plans and achievement report. Draft relevant sections
(implementation status) of donor, annual and other reports required in the WASH
section.
7. May be required to carry out specific
operational/control tasks for programme/project implementation.
8. Assist in the preparation of training
and workshop materials. Draft allocation and release letters for supply items
and participate in monitoring supplies and cash assistance. Perform other
duties, as required. Responsible for making logistics and travel arrangements
for the section events.
Minimum qualification & competencies:
• Completion of secondary education.
• Five years of office experience in
administrative or accounting or financial duties, of which at least one year is
in support of programme activities.
• Computer literacy with database
management skills, and the ability to effectively use standard office software
tools and other office technology to produce reports, create documentation,
exchange and archive e-mail, and maintain electronic filing systems.
• Ability to extract and format data, keep
records and process information quickly and accurately.
• Very good knowledge of English. Knowledge
of one or other UN working languages, an asset.
• Good communication skills
• Excellent time management, planning and
organising skills.
• Ability to work effectively and
harmoniously with people in an international and multicultural environment is
desirable.
• Strong drive for result.
• Initiative, passion and commitment to
UNICEF’s mission and professional values.
If you are interested in the position and
meet the requirements, please forward your application in a sealed envelope
marked ‘confidential’ quoting the vacancy number and addressed to:
The Human Resources Manager, UNICEF, UN
House, Plot 617/618, Central Area District, P.M.B 2851, Garki Abuja by close of
business on Thursday, 04 August 2011.
Applications will be considered only if
accompanied by a completed UN Personal History Form (which can be downloaded
from by clicking here); your curriculum vitae with your current detailed
contact information to include a telephone number & email address and a
one-page summary statement that describes how your experience and qualification
relate to the job description above. Only short listed candidates will be
contacted.
UNICEF, a smoke-free environment, is
committed to gender equality in its mandate and its staff. Well qualified
candidates, particularly females are strongly encouraged to apply.
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